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TIME, ATTENDANCE AND PAYMENT (TAP) - ROLL OUT 12/16/18

 

The Ohio Department of Job and Family Services (ODJFS) is excited to announce the time line for implementation of the new Time, Attendance and Payment (TAP) system. The ODJFS project team has been working with Controltec, Inc. to test the system applications for TAP and we are pleased to be in the final steps of implementation planning. 

 

A group of programs that ODJFS has identified as Early Adopters will begin to use TAP on November 4 for six weeks as we work on the final details for statewide roll-out on December 16. During the Early Adopter period in November and December, your tablet will be mailed to you and you will have access to KinderConnect, which is the application you must use to register your tablet and enter caretaker/sponsor data so that the system is ready to collect child attendance. Again, the statewide implementation for all programs is scheduled for December 16.

 

 

To prepare programs for TAP implementation, a webinar will be available in mid-November that will provide a detailed review of the KinderConnect and KinderSign applications. We will announce when this webinar is posted and ask that you and your staff view it as soon as possible as it will be a very helpful tool in learning how to use the TAP system for recording and submitting attendance.

 


Attached is a form to assist you in collecting the caretaker/sponsor data that you will need to enter into the KinderConnect application so that children’s attendance can be recorded.  

 

As a reminder, we use your program’s email address as it is shown in OCLQS. Please make sure that this email address is correct so that you receive all communications about the new TAP system and other important child care program information. 

 

If you have questions, please contact Controltec Support at 1-833-866-1708 or supportOK@controltec.com.

 

 

 

  Federal Budget Approved, 21st CCLC Funded

 

President signed a $1.3 trillion FY2018 omnibus spending bill which will fund the government through September 30, 2018 that includes 21st Century Community Learning Centers at $20 million over the FY2017 level, increasing available funding to $1.21 billiona win for children, families, the country and for the state of Ohio.

This increase means the doors to quality local afterschool and summer learning programs will stay open for 1.6 million students and families across the US. Additionally, it will make programs available for 20,000 of the 19.4 million students currently waiting for access.

This funding was made possible by the continuous and tireless support of the Afterschool Alliance and all of our advocates around the country, including hundreds of you here in Ohio. THANK YOU to all the  friends of Afterschool who reached out to Congress with more than 103,000 calls and emails since January 2017, to those who energized supporters to turn out at town halls in their communities, and to those who prompted more than 600 local, state, and national organizations to sign a letter in support of Community Learning Centers sent to Congress last week. Champions of the program on Capitol Hill showed strong support for Community Learning Centers as well, with 111 members of the House coming together across party lines and signing a letter in support of the program earlier this week. A huge thank-you to all who worked so hard in support of Community Learning Center funds.

Other funding streams that can be used to support afterschool and summer learning programs were largely supported in the federal budget:

  • Child Care and Development Block Grant (CCDBG): $2.37 billion increase up to about $5.3 billion. About 45 percent of children served through CCDBG are provided with school-age afterschool care. This funding builds on the consistent funding increases in recent years to help states implement quality improvement reforms in the CCDBG Act of 2014 and will dramatically improve access to quality care for many families.
  • Corporation for National and Community Service (CNCS): AmeriCorps State and National Grants were funded at $412.010 million, an increase of $25 million. VISTA was funded at last year’s level of $92.364 million. AmeriCorps and VISTA positons are often used in support of afterschool programs.
  • Full Service Community Schools: $17.5 million, a $7.5 million increase over last year’s funding. FSCS grants support community schools and often leverage afterschool and summer learning supports.
  • Title I of Every Student Succeeds Act (ESSA): $15.76 billion, a $300 million increase above FY2016. Title I funds can be used to support school district-provided afterschool and summer learning programs.
  • Title II of ESSA: $2.056 billion, level with last year, had been proposed for elimination by President and in the House spending bill. Funds support effective instruction state grants, teacher/educator training and professional development.
  • Title IV Part A of ESSA, Student Support Academic Enrichment Grants: $1.1 billion which is a $700 million increase over fiscal year 2017, to make these flexible resources available to States, which can include assisting in protecting students and educators.  Afterschool STEM is an allowable use of the grants, as are physical education, community school coordinators, and a wide range of mental health supports and education technology.
  • National Science Foundation (NSF): The legislation funds NSF at $7.8 billion–$300 million above the fiscal year 2017 enacted level. NSF targets funding to programs that foster innovation and U.S. economic competitiveness, including funding for research on advanced manufacturing, physics, mathematics, cybersecurity, neuroscience and STEM education. The Education and Human Resources division was funded at $902 million including $62.5 million for advancing informal STEM learning. 
  • Youth Mentoring Initiative: $94 million increased by $14 million from FY2017. These grants funds support mentoring initiatives for young people in and out of school. 
  • Perkins/Career Technical Education: Funded at $1.193 billion, an increase of $75 million, to support older youth career and workforce readiness education.  

·         Opioid Abuse Treatment and Reduction – - $1 billion in new funding for grants to States and Indian tribes to address the opioid epidemic. - $476 million (+$350 million) at the Centers for Disease Control and Prevention to support increased opioid overdose surveillance and prevention activities at the national, state, and local level; - At least $500 million in research on opioid addiction supported by the National Institutes of Health; - $130 million for the Rural Communities Opioid Response program, aimed to reach hard-hit rural America and target the unique issues associated with substance use disorder in rural areas.

·         Child Protection Improvement Act - establishes a voluntary national criminal history background check system and criminal history review program for organizations that serve children, the elderly, and individuals with disabilities, including afterschool programs.

What comes next?

Though Community Learning Centers will see increased funding in this year’s bill, our field must not stop speaking out. Earlier this week Education Secretary DeVos defended the President’s FY2019 proposal to eliminate afterschool funding erroneously claiming there was no evidence to support afterschool and summer learning. We need afterschool supporters to make your voices heard as Congress moves ahead with the FY2019 appropriations process, the second year of President Trump wanting to eliminate funding for afterschool and summer learning altogether. With your help, we will continue seeing wins like the one we are celebrating today for America’.

 

 SUTQ UPDATES:

We have some GREAT NEWS to share in regard to BIG IMPROVEMENTS with the SRNC Reduction and Removal Guidelines for Centers participating in Step Up To Quality (SUTQ). 

We are proud to say that OACCP and the Alliance were on the team that worked directly with ODJFS to influence the changes to the guidelines.  See of File Lilbrary for SRNC Center Guidelines and the Provider TA Letter SRNC Center document.

. The new guidelines became effective  March 1, 2018.

 

 

New Child Care Time, Attendance & Payment System

In 2012 the Ohio Department of Job and Family Services (ODJFS) implemented an automated child care system, Ohio Electronic Child Care (ECC), to track attendance and calculate payments to providers for publicly funded child care (PFCC) services. 

ODJFS has identified the need to enhance and improve the automated tracking of PFCC attendance and payment calculation for approved child care providers and has contracted with Controltec, Inc. as the vendor to lead the design and implementation of the new system.

The Child Care Time, Attendance and Payment (TAP) System is in the early stages of design and development.  In 2018, TAP will replace Ohio ECC with modern technology and more efficient processing of attendance and payments.  Some of the new features of the system are:

  • Use of mobile technology (tablet) for parents to enter child attendance.  (Swipe cards and POS devices will no longer be used)
  • Tracking of attendance for pending cases
  • Automation of manual claims and adjustments
  • A caretaker website for families to view children’s attendance data

The Office of Family Assistance (OFA) will be scheduling meetings in the next few months to present an overview of the new system functionality.  We will also be issuing updates to provide more details about TAP and to announce training sessions as soon as they are available.  Additionally, Ohio Administrative Code revisions will soon be put into clearance for review and comment to accommodate the new technology.

Important Note:  As we prepare for system transition/conversion we want to make sure that we have the most up-to-date information for all providers. Please be sure that the program email address in the Ohio Child Licensing and Quality System is correct.  The desk aid at the following Early Childhood Ohio website provides instructions on changing program contact information: http://earlychildhoodohio.org/sutq/pdf/OCLQSLicensingContactInfoUpdate.pdf

 

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